Cost : License
For most companies cost, number of licenses and main features will be the most important considerations. Most packages have a base price for a single-user license and/or core module, with the price escalating for additional licenses, expanded features and additional modules.
User-Defined Fields
Asset management software typically includes many commonly used fields built-in — Name, ID, location, acquisition date, warranty and service information, serial number, description and specifications, cost, depreciation and so forth. Additional asset-specific fields are often available. For instance, fields for a computer might include a list of components and software installed while fields for a vehicle might include engine specs, VIN and mileage. Most major software packages also support additional user-defined fields.
Data Capture
Data is usually entered by manually typing or selecting from options, importing from a file or database, or scanning a barcode or RFID tag or chip. When using handheld scanners not hard-wired to a system the data is often captured and batch-processed the next time the scanner returns to its cradle. Wireless portable barcode collectors (PDC) and PDAs can also transmit and update the database in real-time. Enterprise-level software packages like WiseTrack and Hardcat also tout web interfaces through which data can entered and managed.
Database
At the heart of asset management is a relational database. Almost all are built on the robust, industry-standard SQL server. Of the four packages reviewed here only IntelliTrack utilizes Microsoft’s widely used and highly compatible Access database management system.
Software Comparison Overview Table
| Brand | Cost : License | User-Defined Fields | Data Capture | Database and Software Compatibility |
| RedBeam | $695 : Single User – Std | 15 | Batch | SQL Database |
|---|---|---|---|---|
| $1295 : Five User – Std | ||||
| $1795 : Single User- Mobile | ||||
| $3495 : Five User – Mobile | ||||
| IntelliTrack DMS Fixed Assets | $1895 : Single User | 28 | Batch | Access Database Express CE to PDT |
| $2995 : Three User | ||||
| WiseTrack | $2195 : Single User $439 : Tech-Support | Unlimited | Batch, Wireless or Web | SQL Database |
| $3995 : Dual User $760 : Tech-Support | ||||
| Hardcat Asset Tracking | $6000 : Single User Add’l seats available | 9 | Batch, Wireless or Web | SQL Database Pocket PC and CE to Portables, API to other systems |
| $2000 : Barcode Module | ||||
| $3000 : Preventive Maintenance | ||||
| $2000 : Depreciation Module | ||||
| $2000 : Stock Module | ||||
| $3000 : Help Desk Module |
Features
The extensive features of each asset management software package will be discussed in more detail here.